 OVERVIEW
 
   The Cost Per Mile will be run for miles, kilometers or hours de-
   pending upon the defaults and how you are tracking the vehicle.
   (Cost Per Mile can also be Cost Per Kilometer or Cost Per Hour).
 
   The CPM uses the selected vehicle's start-date as the default FROM
   date and the vehicle's last Fuel Log date as the default TO date.
   The first and last odometers are used as defaults for calculating
   total miles.
 
   You can change either date or both of them to run a cost analysis
   for any period of time. If a date is changed, the default odometer
   will automatically change. If the date matches a date in the Fuel
   Log, then the corresponding odometer will become the default. If
   the date is not found, then either the next odometer will be used
   (FROM) or the previous odometer will be used (TO).
 
   The default odometers will change to 0 if the dates are the same
   (unless there 2 or more entries with the same date) or if the dates
   are invalid (FROM greater than TO). You will not get CPM totals if
   the dates are the same and there is only 1 entry for that date,
   however you will get total costs for that day.
 
   The CPM breaks out all costs into categories, for example, TIRES,
   INSURANCE, etc.  These costs are divided by the total number of
   miles to give  CPM amounts. These amounts are shown with three
   positions to the right of the decimal point. (0.075 is equal to 7½
   cents.) Because of rounding, the subtotals and final total may be
   slightly different from the sum of the individual totals.
 
 
 REPORTS
 
   CPM reports can be created for any period of time.
 
   The default values assume that you want to list all payments and
   costs beginning with the start-date through the last Fuel Log
   entry.
 
   Printing to a file will place this report into a file named CPM.TXT
   which will be created in the Program Directory (VRS90). This option
   will allow you to import this report into a word processing or a
   spreadsheet program if those programs support ASCII files.
 
   EXAMPLE: You want to create a report showing all costs for 1989. To
            do this, change FROM date to 01/01/1989 and the TO date to
            12/31/1989. Press the PgDn key.
 
 
 CHANGING THE DEFAULT ODOMETERS (HOURS)
 
   If you plan on running the CPM for a vehicle on a regular basis
   (monthly, quarterly, etc.) you can change the odometer values to
   more accurately reflect the actual miles driven during that period
   of time. For example, assume that you have the following entries in
   the Fuel Log:
 
      DATE    ODOMETER
     ════════════════════════════════════════════════════════════════
     04-22-88  5593.9  If you want to run the CPM for May, change the
     05-04-88  5852.0  dates to 05-01-88 and 05-31-88.  The odometers
     05-11-88  5993.4  will change to 5852.0 and 6210.5.  Change them
     05-22-88  6148.0  to 5800.0 and 6300.0 (estimation).  Change the
     05-26-88  6210.5  FROM odometer to 6300.0 for the June report.
     06-02-88  6340.2
 
     NOTE: Changing the odometers may not be very practical if you
           are tracking several vehicles, but you do have the option
           of doing so if you choose.
 
 
 LOAN CODES AND TOGGLES
 
   The Cost Per Mile report breaks out all costs into categories, for
   example, Insurance, Tires, etc. When you enter costs for items that
   were purchased with the aid of a loan, you can tell the VRS where
   you want to put these costs. You do this by using a combination of
   Loan Codes and Toggles.
 
   NOTE: The total costs for each category may or may not be the same
         as the totals for each individual log report. Loan codes and
         CPM toggles may transfer costs into other CPM categories.
 
     ═════════════════════════════════════════════════════════════════
     VEHICLE PURCHASE LOAN - If you paid cash for the vehicle then you
       will not need to create a loan record, however, you will want
       to set the Include toggle to include the purchase price in the
       Identification/Registration log.  If you purchased the vehicle
       with a loan, you will still enter the purchase price in the
       Identification/Registration but you can wait until the loan is
       paid before including the price in the ID/REG category of the
       CPM report.
 
       ╔════════════╤════════════╗    ╔═════════════════════════╗
       ║   ID/REG   │ LOAN/LEASE ║    ║  Costs are added into   ║
       ╟────────────┴────────────╢ »» ║  these CPM Categories   ║
       ║  By setting the Include ║    ╟────────────┬────────────╢
       ║  toggle to these values ║    ║   ID/REG   │ LOAN/LEASE ║
       ╚═════════════════════════╝    ╚════════════╧════════════╝
       ┌────────────┬────────────┐    ┌────────────┬────────────┐
       │  EXCLUDE   │  INCLUDE   │    │            │            │
     A │  Purchase  │  Payments  │ »» │            │  Payments  │
       │   Price    │            │    │            │            │
       └────────────┴────────────┘    └────────────┴────────────┘
                                   OR
       ┌────────────┬────────────┐    ┌────────────┬────────────┐
       │  INCLUDE   │  INCLUDE   │    │            │            │
     B │  Purchase  │  Finance   │ »» │  Purchase  │  Finance   │
       │   Price    │  Charge    │    │   Price    │  Charge    │
       └────────────┴────────────┘    └────────────┴────────────┘
 
       Selecting the A combinations will give you a more accurate
       cost breakout per time period. When the loan has been paid
       off, you can switch to the B combination if you wish. The
       category totals will be different, but the total amount will
       be the same since payments should equal the purchase price
       plus the finance charge.
 
     ═════════════════════════════════════════════════════════════════
 
     OTHER LOANS - Use the Loan Codes for items you log in the Maint/
       Access/Misc-Log, the Tires Log and the Insurance Log. Items
       purchased with a loan will still show in the totals for the
       individual logs reports.
 
       ╔════════════╤════════════╗    ╔═════════════════════════╗
       ║ M-T-I LOGS │ LOAN/LEASE ║    ║  Costs are added into   ║
       ╟────────────┼────────────╢ »» ║  these CPM Categories   ║
       ║ By setting │  and the   ║    ╟────────────┬────────────╢
       ║Loan Code to│ Include to ║    ║ M-T-I LOGS │ LOAN/LEASE ║
       ╚════════════╧════════════╝    ╚════════════╧════════════╝
       ┌────────────┬────────────┐    ┌────────────┬────────────┐
     A │     L      │  Payments  │ »» │            │  Payments  │
       └────────────┴────────────┘    └────────────┴────────────┘
                                   OR
       ┌────────────┬────────────┐    ┌────────────┬────────────┐
     B │     Y      │  Finance   │ »» │  cost of   │  Finance   │
       │            │  Charge    │    │  the item  │  Charge    │
       └────────────┴────────────┘    └────────────┴────────────┘
 
       Example: You take out a loan for new tires and are logging
         the payments in the Loan/Lease Log. By using the A combin-
         ation, the CPM report will reflect the actual amount you
         paid during a period of time and not the total cost of the
         tires.
 
         When the loan has been paid off, you can change the L codes
         to Y and change the Loan/Lease to include the Finance Charge.
         Now when you run the CPM report, the amount borrowed will be
         added into the Tires category and the Finance Charge will be
         added into the Loan/Lease cagegory.
 
 
  * * * * * * * * * * * * * * * * END * * * * * * * * * * * * * * * *
be
         added into the Loan/Lease cagegory.
 
 
  * * * * * *